Guidelines for Members of the Media

INFORMATION FOR MEDIA

#EMBRAACE2020

Thank you for your interest in attending EMBRAACE 2020!

Please take a few minutes in advance of your arrival to review our policies and procedures. We look forward to welcoming you to Washington, DC, and AACE 2020: EMBRAACE the Future of Endocrinology.

Embargo Policy

AACE strictly enforces its embargo policy, which prohibits the distribution or publication of the contents of abstracts and press release information ahead of the embargo date and time. Failure to abide by the embargo and confidentiality policies governing EMBRAACE will result in IMMEDIATE SUSPENSION of media credentials.

All abstracts accepted for oral and poster presentations will be posted at the EMBRAACE website two weeks prior to the annual congress and as a supplement to the Association’s peer-reviewed journal, Endocrine Practice.

Abstracts

Academic institutions and private organizations may issue a press release that coincides with the posting of an AACE annual congress abstract on the AACE website. However, AACE continues to require that any information that goes beyond that contained in the abstract (e.g., discussion or presentation of new information that will be available at the time of the meeting), is under embargo until the designated date and time above.

The content of these abstracts is embargoed until the date and local time of presentations.

Media Room

AACE provides a dedicated Media Room to serve as a workplace exclusively for members of the media. Beverages will be available to registered media members in the Media Room each day of EMBRAACE.

We also offer private interview rooms for media use only. Rooms are scheduled in 30-minute increments on a first-come, first-served basis. Use of the interview room is limited to four interviews per day per media representative. To schedule time in the interview rooms, please contact media@aace.com.

Ad hoc or man-on-the-street interviews with meeting attendees are permitted in public areas when they do not interfere with the flow of meeting activities and foot traffic.

Only press releases produced by AACE can be distributed in the Media Room. No press materials or press conferences arranged by other organizations are allowed in either the Media Room or Interview Room . Organizations may post their press releases on the marked tables outside the media room.

Recordings

Media may use a hand-held audio recording device during scientific and educational sessions for reference purposes to assist in writing stories.

No part of audio recordings made during sessions may be used for broadcast purposes or other commercial use. Video recordings of sessions are not permitted in the session.

Outside of session rooms, attendees and media are permitted to record and take photos.

Contact: Please contact media@aace.com with any questions.

PRESS RELEASES

Press releases for select EMBRAACE presentations, abstracts and/or posters will be available for review here. However, releases are also embargoed until specified dates and times. Please refer to the embargo date listed on each release.

TOOLKITS

Increase your level of exposure at EMBRAACE 2020 as a speaker, an exhibitor, or a representative of your company. Promote your conference session, highlight your exhibit booth, and help grow the AACE community by encouraging your clients and colleagues to attend the conference. Here are some simple tools to assist you in your marketing efforts.

Included in each toolkit are several badges, banners, logos, and more to promote your involvement at EMBRAACE. Add any of these assets to your website, emails, and other channels to show clients and colleagues that they can see you at EMBRAACE in Washington, DC!

Below you can also download the approved EMBRAACE logo. You are free to use these logos and supply them to press and other third parties, on the condition that the logos are not modified in any way.

Speaker Outreach Toolkit Sponsor Marketing Toolkit